【Malaysia Company Registration Basics】 A step-by-step guide on how to register a company in Malaysia-FOZL

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【Malaysia Company Registration Basics】 A step-by-step guide on how to register a company in Malaysia

Registering a company in Malaysia is a relatively straightforward process, but careful planning and preparation are essential. Choosing the right company type, preparing the necessary documents, and understanding compliance requirements are all key steps to successful registration. FOZL will guide you through each step to help you complete the registration process smoothly.

Image source: Malaysian Companies Commission (SSM) website

I. Determine Company Type and Name

First, decide on the company type to register, such as a private limited company (Sdn. Bhd.), sole proprietorship, or partnership. Next, use the Malaysian Companies Commission (SSM)'s online system, MyCoID, to search for and reserve the company name. Ensure the name is unique and complies with SSM regulations.

II. Prepare Required Documents

Prepare the company's constitution, which includes the company name, registered capital, business activities, and the rights and obligations of directors and shareholders. Copies of the directors' and shareholders' identity cards or passports are also needed, as well as proof of the company's registered address, such as a lease agreement or utility bill.

III. Submit the Registration Application

Submit the company registration application form online through the SSM's MyCoID system and pay the corresponding registration fee. SSM will review your application and documents; if there are no issues, they will approve the registration and issue the company registration certificate.

IV. Obtain the Company Registration Certificate

After approval, you will receive the company registration certificate and other relevant documents. These documents will serve as legal proof of the company's official establishment.

V. Appoint a Company Secretary

According to the Companies Act 2016, a qualified company secretary must be appointed within 30 days of the company's incorporation. The company secretary is responsible for maintaining company records, ensuring compliance with laws and regulations, and handling all document submissions to SSM.

VI. Open a Company Bank Account

Choose a bank in Malaysia to open a company bank account. You will need to provide the company registration certificate, company constitution, identity documents of the directors and shareholders, and the company seal.

VII. Other Necessary Registrations

If the company has employees, registration and payment of social insurance and Employees Provident Fund (EPF) contributions are required with the Social Security Organisation (PERKESO) and EPF. Additionally, eligible companies need to register with the Human Resources Development Fund (HRDF) and pay training fees.

If you are considering registering a company in Malaysia, establishing a new factory, etc., FOZL is your best choice. We have extensive experience and a professional team dedicated to providing customized solutions for our clients. Contact the FOZL team; we are committed to serving you.

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